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RUN CLUB TERMS & POLICY​​

 

1. ABOUT THE CLUB

Embrace Trail Run Club is a membership-based trail running community organised by Embrace Ultra Ltd.

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By joining the club or attending any club activity, you agree to this policy in addition to our Website Terms & Conditions.

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2. MEMBERSHIP

2.1 Membership is offered on a subscription basis (monthly or annual).

2.2 Membership:

  • Is personal and non-transferable

  • Provides access to club runs, community platforms and member benefits

  • May be updated or amended as the club evolves

2.3 Access to member benefits is only available while your subscription is active.

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3. RUN CLUB ACTIVITIES

3.1 The club offers regular group runs, including but not limited to:

  • Weekly social runs

  • Coached sessions

  • Longer trail runs

  • Community events

3.2 Runs are:

  • Community-led

  • Non-competitive

  • Designed to be inclusive and supportive

3.3 Specific run details (routes, distances, meeting points) will be shared in advance via club communication channels.

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4. PARTICIPATION & RESPONSIBILITY

4.1 By attending any run, you confirm that:

  • You are physically fit to participate

  • You understand the nature of trail running

  • You take part entirely at your own risk

4.2 You are responsible for:

  • Your own safety and wellbeing

  • Your pace and effort level

  • Your personal belongings

4.3 You should always run within your ability and be prepared for the conditions.

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5. SAFETY

5.1 Trail running involves inherent risks, including:

  • Uneven terrain

  • Weather conditions

  • Remote or rural environments

5.2 You must:

  • Follow guidance provided by run leaders

  • Carry appropriate kit for the run

  • Inform a run leader if you feel unwell or need to stop

5.3 While we aim to operate a “no one left behind” approach, participants remain responsible for their own safety at all times.

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6. RUN LEADERS

6.1 Run leaders are volunteers supporting the delivery of sessions.

6.2 They are not responsible for individual participants.

6.3 Participants must not rely on run leaders for supervision, medical support, or navigation.

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7. CONDUCT

7.1 Members are expected to:

  • Be respectful and inclusive

  • Support other runners

  • Follow reasonable instructions

  • Represent the club positively

7.2 The following will not be tolerated:

  • Abuse or harassment

  • Unsafe or reckless behaviour

  • Disruptive conduct

7.3 We reserve the right to suspend or remove membership where behaviour is deemed inappropriate.

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8. RUN STRUCTURE & EXPECTATIONS

8.1 Runs may include regrouping points and multiple pace groups where appropriate.

8.2 Not all runs are suitable for all abilities. Members should choose runs appropriate to their level.

8.3 Some runs (e.g. longer Sunday runs or sessions) may require additional preparation.

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9. WEATHER & CHANGES

9.1 Runs may be:

  • Modified

  • Rescheduled

  • Cancelled

Due to weather, safety concerns or unforeseen circumstances.

9.2 Updates will be communicated via official club channels.

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10. COMMUNITY PLATFORMS

10.1 The club uses digital platforms to communicate, including:

  • Spaces by Wix

  • Messaging groups (e.g. WhatsApp)

10.2 Members are expected to:

  • Use these platforms respectfully

  • Keep communication relevant

  • Follow community guidelines

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11. PHOTOGRAPHY & MEDIA

11.1 Photos and videos may be taken during club activities.

11.2 These may be used for marketing and promotional purposes.

11.3 If you do not wish to appear, please inform us.

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12. LIABILITY

12.1 Participation in run club activities is at your own risk.

12.2 To the fullest extent permitted by law, Embrace Ultra Ltd shall not be liable for:

  • Injury, illness or death (except where caused by negligence)

  • Loss or damage to personal property

  • Any indirect or consequential loss

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13. MEMBERSHIP CANCELLATION

13.1 Memberships renew automatically unless cancelled.

13.2 You may cancel at any time via your account.

13.3 No refunds are provided for unused time within a billing period.

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14. CHANGES TO THE CLUB

14.1 We reserve the right to:

  • Update the structure of the club

  • Modify benefits

  • Adjust run schedules

14.2 Continued membership constitutes acceptance of any updates.

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15. CONTACT

For any questions, please contact:

info@embraceultra.co.uk

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