Embrace Ultra Ltd - Website Terms and Conditions
These Terms and Conditions ("Terms") govern your use of the Embrace Ultra Ltd website, your participation in our events, and your engagement with any services we offer. By accessing our website or participating in any Embrace Ultra Ltd activities, including but not limited to ultra marathon events, coaching, workshops, training programmes, or merchandise purchases (collectively referred to as "Services"), you agree to be bound by these Terms.

1. Our Services
1.1 Embrace Ultra Ltd organises ultra marathon events and provides related services, including trail running coaching, guided group runs, training resources, educational workshops, and branded merchandise.
1.2 All Services are subject to availability and specific terms applicable to that Service (e.g., race entry terms or event-specific rules).
1.3 Use of any Embrace Ultra Ltd Service constitutes agreement to these Terms and any additional applicable service-specific terms.

2. Event Participation and Registration
2.1 Participation in any Embrace Ultra Ltd ultra marathon event is subject to separate Race Terms and Conditions, which are made available during the registration process. In the event of any inconsistency between these Terms and the Race Terms and Conditions, the latter shall prevail for race-related matters.
2.2 Participants must be at least twenty (20) years old on the date of the event.
2.3 All race entries must be submitted via our website or a third-party authorised booking platform.
2.4 Registration for coaching or other training services may require completion of a health declaration or consent form.

3. Refunds, Transfers, and Cancellations
3.1 Race entries, transfers, and deferrals are governed by the specific Race Terms and Conditions.
3.2 Coaching and other training services may be subject to a separate cancellation and refund policy, provided at the time of booking.
3.3 Merchandise purchases made via our website are governed by the Consumer Contracts Regulations 2013. You may cancel your order within 14 days of receipt unless the product is bespoke or has been used.

4. Safety, Conduct, and Participation Standards
4.1 All participants must follow safety instructions and conduct themselves respectfully during any Embrace Ultra Ltd activity.
4.2 We operate a zero-tolerance policy for abuse, harassment, or unsafe behaviour directed at our staff, volunteers, other participants, or members of the public.
4.3 The use of drugs or alcohol before or during our events or training activities is strictly prohibited.
4.4 We reserve the right to refuse participation or remove individuals for non-compliance with these terms.

5. Liability and Risk
5.1 Participation in ultra marathon events and physical training carries inherent risks, including injury or death.
5.2 By engaging with our Services, you acknowledge these risks and agree to assume full responsibility for your participation.
5.3 You agree to release and hold harmless Embrace Ultra Ltd, its staff, volunteers, and affiliates from any liability arising from your use of our Services, except in cases of negligence.

6. Intellectual Property
6.1 All content on the Embrace Ultra Ltd website, including text, logos, graphics, and multimedia, is the intellectual property of Embrace Ultra Ltd or its licensors.
6.2 You may not reproduce, distribute, or use any of our intellectual property without prior written consent.

7. Privacy and Data Protection
7.1 We are committed to protecting your privacy. Our use of your personal data is governed by our Privacy Policy, which aligns with the UK General Data Protection Regulation (UK GDPR).
7.2 We only collect personal data necessary to deliver our Services and will not sell or share your data with third parties unless required to deliver the agreed Service or by law.
7.3 You have the right to access, correct, erase, or object to the processing of your personal data. Please contact us at info@embraceultra.co.uk with any requests.

8. Changes to Our Services or Terms
8.1 Embrace Ultra Ltd may amend these Terms or any aspect of its Services at any time.
8.2 Material changes will be communicated via our website or by email, where appropriate.
8.3 Continued use of our Services following such changes constitutes acceptance of the updated Terms.

9. Force Majeure
9.1 Embrace Ultra Ltd shall not be liable for any delay or failure to perform its obligations under these Terms due to circumstances beyond its reasonable control. Such circumstances may include, but are not limited to, acts of God, weather conditions, natural disasters, pandemics, epidemics, acts of government or regulatory authorities, strikes, war, terrorism, civil commotion, or failure of suppliers or subcontractors.
9.2 In the event of a Force Majeure, we will make reasonable efforts to inform affected users and, where applicable, reschedule or adjust the affected Services.

10. Governing Law and Jurisdiction
10.1 These Terms are governed by and construed in accordance with the laws of England and Wales.
10.2 Any disputes arising under or in connection with these Terms shall be subject to the exclusive jurisdiction of the courts of England and Wales.

11. Contact Us
11.1 If you have any questions regarding these Terms or our Services, please contact us at info@embraceultra.co.uk.