Volunteer at our events | Embrace Ultra

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Volunteer At One
Of Our Events

Be part of the team behind our events.
Support runners, meet great people, and help create unforgettable race days.

About Our Volunteers

At Embrace Ultra, our volunteers are at the heart of everything we do.

Every race relies on a dedicated team of people who give their time to support runners, create a great atmosphere, and help events run smoothly.

Whether you’re part of the running community, supporting a friend, representing a club, or simply want to get involved, volunteering is a rewarding way to experience our events from the inside.

Many of our volunteers return year after year, and we’re proud of the welcoming, supportive community that makes Embrace Ultra what it is.

Why Volunteer With Us

Be part of well-organised trail & ultra events
Join a friendly and supportive team
Meet runners and volunteers from across the community
Gain experience at endurance events
Help runners achieve their goals
Enjoy a great day outdoors

We believe volunteering should feel just as rewarding as racing.

Volunteer Roles

We have a range of roles available at every event. No previous experience is required — full briefing and support are provided.

Typical roles include:

Registration & check-in
Course marshal / marking
Aid station support
Finish line team
Event setup & pack down
Parking / logistics support
Sweep / tail runner

We’ll always try to match you with a role that suits you.

What You'll Receive In Return

We really appreciate every volunteer who gives their time and we make sure your contribution is recognised.

Volunteers receive:

Food & drink during your shift
Free race credit to a future event (Up to 8hrs = 50km / Over 8hrs = 100km)
Full briefing and support from the race team
Friendly and welcoming atmosphere
The chance to be part of the Embrace Ultra community

Race credit can be used by you or transferred to someone else.

How Volunteering Works

1. Register Interest

Let us know you’d like to volunteer by completing the form or getting in touch.

4. Attend Event Briefing

On the day, our team will give you a short briefing so you know exactly what to do.

2. Choose Your Event

Select the race you’d like to help at, or ask us where volunteers are most needed.

5. Be Part Of The Event

Support runners, work with a great group of people, and experience the event from the inside.

3. Receive Event Details

Around 4 weeks out, we’ll send all details in advance, including timings, location and role.

6. Claim Your Free Race

Receive post event email from us with instructions on how to claim your free race credit.

Frequently Asked Questions

Do I Need Experience?

No experience is needed. Many of our volunteers are helping for the first time and we will provide a full briefing before and on the day so you know exactly what to do.

How long are volunteer shifts?
Shift lengths vary depending on the role, but volunteers should normally expect to help for a minimum of 4 hours, with most shifts typically lasting between 4–8 hours. Full timings will always be confirmed in advance.

Can I choose which location or role I volunteer at during the event?
We will always try to place volunteers in roles or locations that suit them, but this will depend on where help is needed most. If you have a preference, you can let us know when signing up.

Can I volunteer with friends, family, or my running club?
Yes. We are always happy to have groups volunteer together and we will try to assign you to the same role or location where possible.

Can I bring my child or dog when volunteering?
For safety and insurance reasons, volunteers must be aged 16 or over. Unfortunately, dogs are not allowed while volunteering at our events.

What will I be doing on the day?
Roles may include registration, course marshalling, aid station support, finish line duties, parking, or helping with setup and pack down. You can select your preference in your registration form and we will confirm your role c.4 weeks from race day.

Will I receive instructions before the event?
Yes. We will send full details around 4 weeks before race day, including location, timings, parking information and your assigned role.

Will food and drink be provided?
Yes. Volunteers are provided with food and drink during their shift.

Do volunteers receive free race entry?
Volunteers receive race credit depending on the length of their shift. A minimum 4-hour shift earns race credit for any event up to 50km or 6 hours. Volunteers helping for 8 hours or more can claim race credit for any event up to 100km or 24 hours.
For 100km or 24-hour races, a 4-hour shift provides 50% race credit.

Race credit can be used against the next edition of any Embrace Ultra event only and cannot be deferred to future years.

What should I wear when volunteering?
Please wear comfortable outdoor clothing suitable for the weather. Some roles involve being outside for long periods, so we recommend bringing warm and waterproof layers if needed. High-visibility or safety equipment will be provided where required.

Can I volunteer if I’m also running the event?
Sometimes this is possible depending on the event and the role required. Please contact us in advance and we will see what can be arranged.

What happens if the weather is bad?
Our events go ahead in most weather conditions, so please come prepared for the forecast. We will always keep volunteers informed if plans change.

How do I sign up to volunteer?
Simply register using the volunteer form which can be found HERE

Community

One of the things we value most at Embrace Ultra is the community around our events.

Our volunteers, runners, supporters and clubs all play a part in creating the friendly, welcoming atmosphere that people come back for year after year.

If you enjoy trail running events, volunteering is one of the best ways to be part of it.